Strategic Plan

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HOUSE OF REPRESENTATIVES (HoR) OF THE PUNTLAND STATE OF SOMALIA
Final STRATEGIC PLAN 2014-2018
July 2014
BACKGROUND:
Puntland is geographically situated in the north east of Somalia, with the administrative capital of Garowe. As a result of the collapse of the Somali central government and the protracted conflicts that followed, Puntland was founded as a regional state of Somalia in 1998. Puntland’s emergence has been characterized by resistance to and survival from oppression and willingness to draw on existing traditional and contemporary administrative structures to form a one important regional state for the future federal Republic of Somalia.
Fifteen (15) years after its establishment, Puntland State finds itself at a crucial crossroad. The fifth elected government is in place. In December 2013, a new parliament consisting of sixty-six (66) members was selected by traditional elders on the basis of clan distribution. Of the sixty-six (66) members, thirty-two (32) are returning from the previous parliament and thirty-four (34) are new. There are only two (2) women members of the House of Representatives (HoR).
The new parliament elected a new Speaker, two new Deputy Speakers, a new President and a new Vice-President in January 2014. In addition, some political and administrative powers from the state to the district level have been put in place and a democratization process aimed at paving the way for the establishment of a multi-party political system is currently underway.
The term of the current parliament is five years after which, provided the Constitution is implemented, there shall be a direct, secret and free ballot whereby the citizens of Puntland state will elect new members. The principal task of the HoR is to enhance the rule of law required to implement and give effect to the new Constitution and review it as necessary.
In addition, there is a significant role for the parliament to play in defining the parameters of the new nation state, especially with regards to the nature of federalism.
The new Speaker, the Honourable Said Hassan Shire, wrote to NDI requesting assistance with strategic planning sessions to formulate and develop a Strategic Plan for the next five (5) years. The Strategic Plan is to provide a sense of direction, continuity and effective leadership for the HoR.
The Strategic Planning Workshop for the HoR took place from May 10, 2014 to May 14, 2014 in the Parliament Building in Garowe. The Ad Hoc Committee that attended the workshop was chaired by the Speaker and consisted of the 1st Deputy Speaker, the 2nd Deputy Speaker, thirteen (13) MPs which also included members of the Standing Committee, the Secretary General and six (6) senior parliamentary staff. The list of the participants is attached hereto as Appendix “A”.
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A Validation Workshop to review the Draft Strategic Plan which had been prepared following the Strategic Planning Workshop was held in Garowe, Puntland from July 8, 2014 to July 10, 2014. The workshop consisted of twenty-three (23) participants; it was again chaired by the Speaker and included twenty (20) members of the Ad Hoc Committee and three (3) additional MPs. The list of the participants is attached hereto as Appendix “B”
STRATEGIC FRAMEWORK:
The Strategic Framework defines the enduring fundamentals of the HoR and consists of three elements: the Mission, the Vision and Values. The Mission Statement defines the core purpose of the HoR; the Vision Statement explains where the HoR is headed and its future state; and the Values Statement clarifies what the HoR stands for and what guides its daily interactions.
NEW HoR MISSION:
The mission of the HoR is to represent the people of Puntland and address and serve their needs through various outreach activities; to make laws and exercise its legislative duties in consultation with the public; and to exercise such oversight functions of the government by engaging stakeholders to ensure that the government is accountable, transparent and accessible to the people.
NEW HoR VISION:
A democratically elected, independent, modern and model Parliament which reflects and effectively represents the people of Puntland and is responsive to their needs; fulfills its Constitutional duties; and governs in accordance with the rule of law in a peaceful and just society.
NEW HoR VALUES:
The following are the core values and beliefs of the HoR which indicate what it stands for, what drives its priorities, and what guides its daily interaction in the implementation of its Mission to achieve its Vision.
• Accountability and Transparency
• Equality
• Justice
• Peace and Reconciliation
• Unity
SITUATIONAL ASSESSMENT:
The situational assessment which sets out the context for the HoR from both an internal and external perspective is summarized in the SWOT analysis which is attached hereto as Appendix “C”. The SWOT analysis sets out the Strengths and Weaknesses and the Opportunities and Strengths of the HoR. The Strengths and Weaknesses come from an internal assessment and the Opportunities and Threats from
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the external context. The SWOT analysis is used to build on the HoR’s Strengths; shore up the Weaknesses; capitalize on the Opportunities; and recognize the Threats.
The following is a summary of the situational assessment:
Strengths:
The Puntland Parliament has been in existence for over fifteen (15) years. Parliament has put in place some basic processes of decision making which ensure a certain degree of inclusiveness and functionality. The HoR is properly structured in terms of leadership, committees and support staff; the HoR has enacted Rules of Procedure; and there is good collaboration among MPs.
The most influential decision making structure in the Parliament is the Standing Committee, which is composed of the Speaker, Deputy Speakers and Committee Chairs; and which during the time when Parliament is not in sessions, takes decisions on behalf of the Parliament. These decisions get formalized when the Parliament is back in session.
Weaknesses:
The MPs ability to reach out to their constituencies and undertake the role of representation as an MP is hampered due to the lack of a physical presence in the regions. There are no constituency offices. Moreover, there is limited communication between the HoR and the public.
Poor physical infrastructure and limited information and communications technology is also a critical challenge that the Puntland Parliament is facing. The current building for the parliament is used temporarily and is located in a residential area with congested premises and limited space, poorly designed.
Limited resources and facilities impede the parliament from establishing an effective Committee system. There are ten (10) parliamentary committees of which only chairpersons have permanent offices.
In addition, despite the fact that each committee has terms of reference, the Committees are not fully operational and few responsibilities are executed as a result of limited financial resources, trained staff and infrastructure. There is a lack of effective oversight of the Executive and government institutions.
While Rules of Procedure have been approved by the HoR, the Rules do not adequately address Committee procedures and the general role and responsibilities of Committees. In addition oversight mechanisms and the legislative process in the Rules need to be enhanced.
The position of women within the institution is very weak. There are currently one two members of the HoR. Women are equally underrepresented in the parliamentary administration.
Opportunities:
The Government of Puntland has recently demarcated a new area for public institutions as a part of the Garowe city town plan. In this area, an appropriate and adequate parcel of land has been allotted for the parliament on which the President has laid the foundation stone. A new Parliament would create a conducive environment that allows MPs to exercise their legislative and oversight responsibilities and represent the people of Puntland.
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Opportunities also exist to re-open negotiations with the federal government and enhance collaboration and co-operation with the President, the Council of Ministers, CSOs, the private sector, other Parliaments and the international community.
Threats:
Aside from security threats which include the Al-Shabaab and terrorism, one of the main concerns that the HoR has is the lack of parliamentary budget autonomy. Other threats include competition for staff from the private sector; potential delays in regular elections; potential inability to adapt to the multi-party system; and the potential failure of the federal system.
NEW STRATEGIC DIRECTIONS/OBJECTIVES:
Strategic Directions connect the Mission to the Vision by identifying what are the key activities that need to be performed in order to achieve the Vision. They define what the HoR is intending to accomplish both programmatically and organizationally. Strategic Directions are broad categories – non-measurable and continuous.
The following are the four (4) long-term, general and continuous strategic areas in which the effort of the HoR will be directed and which will connect the HoR Mission to the HoR Vision:
Strategic Direction No. 1
To strengthen the institutional capacity of HoR
Strategic Direction No. 1 focuses on improving the physical infrastructure of the HoR to create a conducive, modern environment; on improving the administration of the HoR to make it efficient and effective and provide a high level of support to MPs to carry out their duties; and empowering MPs by increasing the capacity and performance of individual MPs.
Strategic Direction No. 2
To improve the legislative process in Parliament to ensure enhanced scrutiny and quality of legislation
The Legislative Process is the core activity that all Parliaments share. The legislative function of the HoR is embodied in the Constitution of the Puntland State of Somalia and is one of the three core responsibilities of a Member of Parliament
Strategic Direction No. 3
To improve the capacity of Parliament to provide effective oversight
A core function of the HoR is to provide oversight and control of the Government and the Executive/Council of Ministers. Oversight can be affected in a multitude of ways; the basis for oversight provisions can be found in the Constitution and are usually supplemented by the Rules of Procedure. In
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addition, a major function of Parliament is to authorize the spending and raising of public monies and approve the national budget.
Strategic Direction No. 4
To develop the outreach work of Parliament and to strengthen the representative role of MPs
Apart from their legislative and oversight responsibilities, according to the Constitution MPs represent the people of Puntland as a whole. Consequently the representative function is another core function of the HoR. In addition, the HoR has an important educational role in terms of educating citizens on the role of the HoR and informing them of the latest developments and activities in the HoR.
GOALS/PRIORITIES/INITATIVES:
With goals, the HoR converts the Mission, Vision and long-term Strategic Directions into performance targets. Goals were determined for each Strategic Direction. Focus was placed on ensuring that the Goals chosen were SMART – Specific, Measurable, Attainable, Realistic and Timely.
Options for short term goals/priorities which convert the Strategic Directions into specific performance targets are summarized as follows:
1. To strengthen the institutional capacity of HoR
 Approval of a strategic plan for HoR
 Building parliamentary independence
 Improve the physical infrastructure of the parliamentary building
 Improve security of the HoR and MPs
 Provision of ICT facilities
 Review and enhance the Rules of Procedure
 Develop the capacity and professional skills of MPs
 Strengthen the human resources of the HoR
 Enhance and ensure effective reporting of proceedings of the HoR
 Increase the representation of women in Parliament
 Increase the representation of marginalized groups in Parliament
 Increase the number of women in the parliamentary administration
 Review of composition and mandate of committees
 Establish a Procedures Unit
2. To improve the legislative process in parliament to ensure enhanced scrutiny and quality of legislation
 Review and enhance the legislative process in the RoP
 Increase and improve the legislative scrutiny of bills in Committees
 Increase the capacity of MPs in the legislative process
 Engage in public consultations during the legislative process
 Enhance Legal Advisors’ and Drafters’ offices
 Study the potential and social impact of draft bills
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3. To improve the capacity of parliament to provide effective oversight
 Enhance and improve capacity of committees to provide oversight
 Develop the capacity of MPs to conduct effective oversight
 Review and enhance oversight provisions in the RoP
 Engage in public consultations with stakeholders
 Build relationships with ministries and government agencies
 Strengthen relationships with the President and Council of Ministers
 Enhance collaboration with independent oversight agencies
 Monitor and evaluate the implementation of legislation
 Increase oversight capacity through improved library and research services
 Increase capacity of staff to assist MPs with oversight
 Enhance financial scrutiny
 Enhance the plenary sessions in parliament to allow MPs to effective exercise their oversight functions
4. To develop the outreach work of Parliament and to strengthen the representative role of MPs
 Establish functional constituency offices in all regions of Puntland
 Build the capacity of MPs to fulfill their representative function
 Review and amend the Rules of Procedure to enhance the MPs’ representative function
 Establish a Parliamentary Communications and Outreach Plan
 Develop user friendly publications on the HoR
 Enhance and strengthen relationships with the media
 Strengthen relationships with individuals, entities, private sector, CSOs outside of the HoR
 Promote linkages, collaboration and co-operation with other Parliaments
 Build relationships with diaspora
 Strengthen relationships with international community
ACTION ITEMS:
The Action Items for each Priority that has been established under each of the Strategic Objectives are outlined on the following table along with designating the responsible entities or individuals along with a time line.
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I. TO STRENGTHEN THE INSTITUTIONAL CAPACITY OF PARLIAMENT
PRIORITIES
ACTION ITEMS
RESPONSIBILITY
TIME LINE
1.1 Approval of a Strategic Plan for HoR
1.1.1 Hold Validation Workshop to review and approve Draft Strategic Plan which resulted from May 2014 Strategic Planning Workshop
Parliamentary Leadership
Ad Hoc Committee on Strategic Planning
July 2014
1.1.2 Revised Draft Strategic Plan to be referred to all the Parliamentary Committees for their review
All Parliamentary Committees
July 2014
1.1.3 Approve Strategic Plan
HoR
July 2014
1.1.4 Establish an Implementation and Communications Plan
Parliamentary Leadership
Ad Hoc Committee on Strategic Planning
July 2014-August 2014
1.1.5 Responsibility for implementation and monitoring of Strategic Plan to be established and confirmed
Parliamentary Leadership
July-August 2014
1.1.6 Produce a pocket sized publication of the Strategic Plan
Parliamentary Leadership
Ad Hoc Committee on
August 2014
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Strategic Planning
1.2 Building parliamentary independence
1.2.1 Undertake a review and study of the establishment and approval of parliamentary budgets by other Parliaments
Parliamentary Leadership
Secretary General
Economy and Public Accounts
Committee
Committee on Ethics and House Affairs
July-December2014
1.2.2 Engage independent expert to assist
Parliament in drafting the legislation
Parliamentary Leadership
Secretary General
Economy and Public Accounts Committee
Legal and Justice Committee
October-December 2014
1.2.3 HoR to enact a law to give Parliament authority to establish and approve its own budget
Parliamentary Leadership
Secretary General
Economy and Public Accounts
Committee
Legal and Justice Committee
October 2014-2018
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1.3 Improve the physical infrastructure of the parliamentary building
1.2.4 Enhance Article 25 of the Rules of Procedure to specifically define the process for the adoption and execution of the Parliamentary Fund
Parliamentary Leadership
Secretary General
Ad Hoc Committee on the RoP
October 2014
1.2.5 Each Committee to establish its own budget and submit it to the Speaker, Secretary General and Director of Administration who are responsible for the Parliamentary Fund
All Parliamentary Committees
2014-2018
1.3.1 Develop requirement specifications for a new Parliament
Parliamentary Leadership
Secretary General
Committee on Ethics and House Affairs
July 2014-2015
1.3.2 Procure services of architects and engineers to design specification and costing of the project
Parliamentary Leadership
Secretary General
Committee on Ethics and House Affairs
July 2014-2015
1.3.3Develop equipment requirement specifications
Parliamentary Leadership
Secretary General
Committee on Ethics and
July 2014-2015
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Legal Affairs
1.3.4 Improve the physical infrastructure of the Parliament by renovating the building
Parliamentary Leadership
Secretary General
Committee on Ethics and House Affairs
July 2014-2016
1.3.5 Create 15 new offices for Committees and staff
Parliamentary Leadership
Secretary General
Committee on Ethics and House Affairs
July 2014-June 2016
1.3.6 Equip the plenary with state of the art equipment, seating/chairs, audio system, fire extinguishers
Parliamentary Leadership
Secretary General
Committee on Ethics and House Affairs
July 2014-June 2016
1.3.7 Redesign proper seating in the plenary hall
Parliamentary Leadership
Secretary General
Committee on Ethics and House Affairs
July 2014-June 2015
1.3.8 Create a separate rest area for women MPs with a separate mosque and
Parliamentary Leadership
July-August 2014
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toilet facilities
Secretary General
Committee on Ethics and House Affairs
1.3.9 Install solar energy panels to ensure energy efficiency and electricity
Parliamentary Leadership
Secretary General
2015-2018
1.4 Improve security of HoR and MPs
1.4.1 Strengthen security for the HoR and its perimeter based on a needs assessment of Parliament and individual MPs
Parliamentary Leadership
Standing Committee
Secretary General
July 2014-December 2014
1.4.2 Equip Parliamentary precinct and buildings with surveillance cameras and other security equipment, i.e. scanners, biometric cards, and security needs which have been identified by the assessment
Parliamentary Leadership
Standing Committee
Secretary General
July 2014-December 2014
1.4.3 Hire well trained security guards for MPs
Parliamentary Leadership
Standing Committee
Secretary General
July 2014-December 2016
1.4.4 Hire and compensate security officers with proper allowances for HoR and constituency offices
Parliamentary Leadership
Secretary General
Standing Committee
July 2014-December 2018
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Security and Peace Committee
1.4.5 Provide ongoing training to security staff of the HoR
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
July 2014-December 2018
1.4.6 Develop and implement an admissions policy for the HoR
Parliamentary Leadership
Standing Committee
Secretary General
July 2014-December 2014
1.5 Provision of ICT facilities
1.5.1 Strengthen ICT infrastructure based on a needs assessment of the HoR
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
July 2014-2018
1.5.2 Equip Parliament with high speed internet service, computers, communications equipment, V-Sat, database equipment, software programs for Parliaments, and such other equipment which has been identified by the assessment
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
December 2014-May 2015
1.5.3 Provide essential equipment to MPs
Parliamentary Leadership
December 2014-May
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and staff, i.e. computers
Committee on Ethics and House Affairs
Secretary General
2015
1.5.4 Equip Plenary with an audio system, including individual microphones for each MP
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
December 2014-May 2016
1.5.5 Equip plenary with modern voting system
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
December 2014-May 2016
1.5.6 Upgrade website, including hiring and training staff to update the website on an ongoing basis
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
December 2014-May 2015
1.5.7 Provide ongoing training to MPs and staff on ICT
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
December 2014-May 2018
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1.6 Review and enhance the Rules of Procedure (RoP)
1.6.1 Engage a legal expert to provide a workshop to an Ad Hoc Committee on rules of procedure which workshop would include the following:
 a review of the rules in other
Parliaments
 a review of current RoP
 recommendations for amendments
Parliamentary Leadership
Ad Hoc Committee on RoP, which will include members of the Legal Affairs and Justice Committee
Secretary General
July-December 2014
1.6.2 Approve revised RoP
HoR
December 2014
1.6.3 Produce a pocket sized publication of the RoP for easy reference to the Rules
Parliamentary Leadership
Secretary General
December 2014
1.6.4 Provide a series of workshops to groups of MPs on the implementation of the RoP
Parliamentary Leadership
Committee on Ethics and House Affairs
December 2014 – December 2015
1.7 Develop the capacity and professional skills of MPs
1.7.1 Undertake a needs assessment of the professionals skills that need to be enhanced for MPs
Parliamentary Leadership
Committee on Ethics and House Affairs
July-December 2014
1.7.2 Provide ongoing and continuous series of trainings to MPs on various topics to address the challenges faced by MPs
Parliamentary Leadership
Committee on Ethics and
November 2014-March 2018
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House Affairs
1.7.3 Provide training for Committee Chairs and Deputy Chairs on the mandate of their committees
Parliamentary Leadership
Committee on Ethics and House Affairs
November 2014-March 2015
1.7.4 Provide training to MPs on the roles and responsibilities of Committees
Parliamentary Leadership
Committee on Ethics and House Affairs
November 2014-March 2015
1.7.5 Provide training to MPs on the Rules of Procedure
Parliamentary Leadership
Committee on Ethics and House Affairs
December 2014-December 2015
1.7.6 Establish a Legal and Research Unit to support MPs
Parliamentary Leadership
Secretary General
2014-2016
1.7.7 Undertake study visits to other Parliaments
Parliamentary Leadership
Standing Committee
Secretary General
Committee on Policy, Planning and International Relations
2014-2018
1.7.8 Undertake separate study visits by women MPs to other Parliaments
Parliamentary Leadership
2014-2015
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Secretary General
Committee on Policy, Planning and International Relations
Committee on Human Rights, Family Affairs and Women’s Development
1.8 Strengthen the human resources of the HoR
1.8.1 Conduct a rapid organizational review (including equipment) and staff capacity assessment of the existing Parliamentary Administration, which review to include the following:
 review current staff numbers
 review current staff qualifications
 review staff conditions of employment
and provide recommendations for reorganization and staffing
Parliamentary Leadership
Secretary-General
2014-2015
1.8.2 Provide training to staff to support the work of MPs based on the needs assessment
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
2014-2018
1.8.3 Initiate a comprehensive human resources policy, which would include the
Parliamentary Leadership
2014-2015
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following:
 staff recruitment and retention policy
 leave policy
 occupational health and safety policy
 equal employment opportunities policy
Secretary General
1.8.4 Ensure that there are clear, up-to-date job descriptions
Parliamentary Leadership
Secretary General
2014-2015
1.8.5 Ensure that there are performance appraisals in place
Parliamentary Leadership
Secretary General
2014-2015
1.8.6 Provide offices for staff; currently there are 7 departments and only 3 offices
Parliamentary Leadership
Secretary-General
2014-2016
1.8.7 Equip offices with chairs, desks, copiers, and other equipment
Parliamentary Leadership
Secretary-General
2014-2016
1.8.8 Enhance HR Department to recruit additional staff
Parliamentary Leadership
Secretary-General
July 2014 -December 2017
1.8.9 Increase the number of staff and provide allowances that are competitive
Parliamentary Leadership
January 2015- December
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with the private sector
Secretary-General
2018
1.9 Enhance and ensure effective reporting of proceedings of the HoR
1.9.1 Enhance Hansard services
Parliamentary Leadership
Secretary-General
2015
1.9.2 Provide and install equipment to enhance recording of sessions
Parliamentary Leadership
Secretary General
2015-2017
1.9.3 Provide training to staff to ensure regular production of Hansard/journals of parliamentary sittings
Parliamentary Leadership
Secretary General
2015-2018
1.9.4 Provide training to staff on report writing, minute taking and other parliamentary documentation
Parliamentary Leadership
Secretary-General
2015-2018
1.10 Increase the representation of women in Parliament
1.10.1 Conduct public consultations with women’s groups and NGOs to discuss the rights of women and the ways to increase the representation of women in Parliament
Parliamentary Leadership
Committee on Human Rights, Family Affairs and Women’s Development
2014-2018
1.10.2 Review best practices of increasing the representation of women in other Arab and African Parliaments
Parliamentary Leadership
Committee on Human Rights, Family Affairs and Women’s Development
2014-2015
1.10.3 Conduct bilateral study visits on
Parliamentary Leadership
2014-2015
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increasing the representation of women in HoR to Saudi Arabia and Qatar
Committee on Human Rights, Family Affairs and Women’s Development
1.10.4 Ensure that the democratization process includes consultation with women, women’s group and women NGOs
Parliamentary Leadership
Legal and Justice Committee
Committee on Human Rights, Family Affairs and Women’s Development
2014-2017
1.10.5 Enact legislation during the democratization process to establish reserved seats for women in Parliament
Parliamentary Leadership
Legal and Justice Committee
Committee on Human Rights, Family Affairs and Women’s Development
2014-2017
1.10.6 Amend the Constitution to provide for reserved seats for women
Parliamentary Leadership
Legal and Justice Committee
2014-2018
1.11 Increase the representation of marginalized groups in Parliament
1.11.1 Engage and consult with marginalized groups to address their needs and increase their representation in HoR
Parliamentary Leadership
Committee on Human Rights, Family Affairs and Women’s Development
2014-2018
1.11.2 Draft legislation during democratization process to address needs
Parliamentary Leadership
2014-2018
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of minorities
Committee on Human Rights, Family Affairs and Women’s Development
1.12 Increase the number of women in the parliamentary administration
1.12.1 Establish and implement an affirmative action plan to recruit more women into the parliamentary administration
Parliamentary Leadership
Secretary-General
2014-2015
1.12.2 Enhance the transparency of recruiting process to give women the opportunity to be recruited for the administration
Parliamentary Leadership
Secretary-General
2014-2015
1.12.3 Develop a mentoring scheme for high-potential women, together with a scholarship and internship programme in the public administration
Parliamentary Leadership
Secretary-General
Committee on Human Rights, Family Affairs and Women’s Development
2014-2015
1.12.4 Build the capacity of women with potential, including the provision of leadership training for women
Parliamentary Leadership
Secretary-General
Committee on Human Rights, Family Affairs and Women’s Development
2014-2015
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1.12.5 Increase allowances to match allowances in the private sector
Parliamentary Leadership
Secretary-General
2014-2018
1.12.6 Improve the quality of relevant statistics and other information in order to track progress and to identify trends and patterns
Parliamentary Leadership
Secretary-General
2014-2018
1.13 Review of composition and mandate of committees
1.13.1 Review terms and mandate in Rules of Procedure and make recommendations
Parliamentary Leadership
Standing Committee
Ad Hoc Committee on RoP
July- December 2014
1.13.2 Amend the RoP to increase/decrease the number of committees
Parliamentary Leadership
Ad Hoc Committee on RoP
July-December 2014
1.13.3 Amend RoP to enhance role of Committee and the procedural rules for Committees
Parliamentary Leadership
Ad Hoc Committee on RoP
July-December 2014
1.14 Establish a Procedures Unit
1.14.1 Establish Terms of Reference for Legal Advisor which will be responsible for providing the Speaker and the Secretary General with dedicated legal and procedural advice and analysis
Parliamentary Leadership
Secretary General
July 2014
1.14.2 Hire a Legal Advisor to assist the
Parliamentary Leadership
July 2014
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Speaker and the Secretary General
Secretary General
1.14.3 Establish and equip office for the Legal Advisor
Parliamentary Leadership
Secretary General
July 2014
1.14.4 Hire additional experts which may be required
Parliamentary Leadership
Secretary General
2014-2017 II. TO IMPROVE THE LEGISLATIVE PROCESS IN PARLIAMENT TO ENSURE ENHANCED SCRUTINY AND QUALITY OF LEGISLATION
2.1 Review and enhance the legislative process in the RoP
2.1.1 Appoint Ad Hoc Committee on RoP to review Legislative Process
Parliamentary Leadership
July-December 2014
2.1.2 Retain expert to assist in review and enhancement of the legislative process in RoP to bring it up to international standards
Parliamentary Leadership
July-December 2014
2.1.3 Expand structure and meetings of Committees as it specifically relates to the scrutiny of bills by Committees
Ad Hoc Committee on RoP
July-December 2014
2.1.4 Conduct workshop on the implementation of the RoP as it relates to the legislative process
Parliamentary Leadership
Ad Hoc Committee on RoP
July-December 2014
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2.1.5 Provide training on planning process on 2014 legislative and policy agenda and align with executive priorities
Parliamentary Leadership
Standing Committee
Committee on Ethics and Legal Affairs
July 2014
2.2 Increase and improve the legislative scrutiny of bills in Committees
2.2.1 Increase the knowledge and expertise of MPs by providing training on committees
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2018
2.2.2 Hire researchers to assist MPs with scrutiny of bills
Parliamentary Leadership
Secretary General
2014-2015
2.2.3 Hire short-term experts for committees to assist in addressing the subject matter of legislation
Parliamentary Leadership
Secretary General
2014-2018
2.2.4 Recruit interns with set terms of reference who will work alongside the skilled experts sourced for purposes of skills transfer and the building of capacity
Parliamentary Leadership
Secretary General
2014-2018
2.2.5 Hire legal advisers to harmonize legislation with sharia law and international treaties
Parliamentary Leadership
Secretary General
2014-2018
2.2.6 Enhance and equip Library and
Parliamentary Leadership
2014-2015
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provide library research to MPs
Secretary General
2.2.7 Establish research unit/centre
Parliamentary Leadership
Secretary General
2014-2015
2.3 Increase the capacity of MPs in the legislative process
2.3.1 Provide ongoing and continuous training workshops for MPs on the legislative process
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2018
2.3.2 Increase the knowledge and expertise of MPs by providing training on the legislative process
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2018
2.3.3 Provide training to MPs on analyzing legislation
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2015
2.3.4 Provide training to MPs on drafting amendments to bills
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2015
2.3.5 Provide training to staff of the HoR to assist MPs and committees during the legislative process
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2015
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2.3.6 Provide formal education to MPs to the level of university
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2018
2.4 Engage in public consultations during the legislative process
2.4.1 Undertake research on best practices for engaging the public during the legislative process
Parliamentary Leadership
Secretary General
2014-2018
2.4.2 Develop procedures for engaging the public in the legislative review process
Parliamentary Leadership
Secretary General
2014-2018
2.4.3 Amend the Rules of Procedure to establish standard procedures for committees to engage in public consultations
Parliamentary Leadership
Ad Hoc Committee on RoP
2014-2015
2.4.4 Enhance the Public Relations Department
Parliamentary Leadership
Secretary General
2014
2.4.5 Embark on awareness campaign of Office of Public Relations
Parliamentary Leadership
Secretary General
2014-2018
2.4.6 Establish, equip and enhance staffing of the Office of Public Relations
Parliamentary Leadership
Secretary General
2014-2018
2.4.7 Prepare and distribute a Guide to
Parliamentary Leadership
2014-2015
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the Legislative Process in the HoR to MPs and the public
Secretary General
2.5 Enhance Legal Advisors’ and Drafters’ offices
2.5.1 Establish office dedicated to legal advisers and drafters
Parliamentary Leadership
Secretary General
2014-2018
2.5.2 Hire legal advisors and legal drafters
Parliamentary Leadership
Secretary General
2014-2018
2.5.3 Hire drafters of legislation
Parliamentary Leadership
Secretary General
2014-2018
2.5.4 Provide capacity building training for drafters
Parliamentary Leadership
Secretary General
2014-2018
2.6 Study the potential and social and economic impact of draft bills
2.6.1 Amend Rules of Procedure to enhance the social and economic impact statements which accompany draft bills
Parliamentary Leadership
Ad Hoc Committee on RoP
2014 III. TO IMPROVE THE CAPACITY OF PARLIAMENT TO PROVIDE EFFECTIVE OVERSIGHT
3.1 Enhance and improve capacity of Committees to provide oversight
3.1.1 Provision of training for Committees on their specific mandates
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2018
27
3.1.2 Provision of training for Committees on oversight
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2018
3.1.3 Provision of training to MPs on Committee procedure and undertaking research
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2018
3.1.4 Allocation of funds from the parliamentary budget to enable Committee members to travel to regions
Parliamentary Leadership
Secretary General
Economy and Public Accounts Committee
2014-2018
3.1.5 Provision of clerks to assist each Committee and the provision of training for the clerks
Parliamentary Leadership
Secretary General
2014-2018
3.1.6 Provision of researchers and legal experts to Committees
Parliamentary Leadership
Secretary General
2014-2018
3.1.7 Development of a of a data base of external experts to assist Committees
Parliamentary Leadership
Standing Committee
Secretary General
2014-2018
28
3.1.8 Provision of training to MPs on the preparation of annual work plans for each Committee
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2015
3.1.9 Each Committee to develop annual work plan
Standing Committee
All Parliamentary Committees
2014-2015
3.2 Develop the capacity of MPs to conduct effective oversight
3.2.1 Train all MPs on oversight responsibilities
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2015
3.2.2 Hold workshop for MPs on the oversight provisions contained in the Rules of Procedure
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2015
3.3 Review and enhance oversight provisions in the Rules of Procedure
3.3.1 Ensure that all oversight provisions contained in the Constitution are embodied in the Rules of Procedure
Parliamentary Leadership Secretary General
Ad Hoc Committee on RoP
2014-2015
3.3.2 Conduct a review of oversight provisions in other Parliaments
Parliamentary Leadership Secretary General
Ad Hoc Committee on RoP
2014-2015
3.3.3 Update Rules of Procedure to provide additional oversight provisions
Parliamentary Leadership Secretary General
2014-2015
29
Ad Hoc Committee on RoP
3.4 Engage in public consultations with stakeholders
3.4.1 Provide training to MPs on public consultations
Parliamentary Leadership
Committee on Ethics and House Affairs
2014-2018
3.4.2 Conduct oversight missions
Parliamentary Leadership
Standing Committee
Secretary General
2014-2018
3.5 Build relationships with Ministries and government agencies
3.5.1 Committees to establish a work plan that provides regular meetings with related Ministries and government agencies
Parliamentary Leadership
Standing Committee
All Parliamentary Committees
2014-2018
3.6 Strengthen relationships with President and Council of Ministers
3.6.1 Increase consultations and information exchange between Parliamentary Leadership and President’s Office
Parliamentary Leadership
2014-2018
3.6.2 Work closely with the Executive to develop an HoR calendar
Parliamentary Leadership
2014-2015
3.6.3 Committees to invite their respective Ministers to attend the meeting of the Committee to present an overview of their
Standing Committee
All Parliamentary Committees
2014-2018
30
Ministry’s programmes and policies
3.6.4 Committees to establish a work plan which provides for regular meetings with their related Ministers
Standing Committee
All Parliamentary Committees
2014-2018
3.7 Enhance collaboration with independent oversight agencies
3.7.1 Require regular reporting from Auditor General and other independent oversight agencies to Parliament
Parliamentary Leadership
Economy and Public Accounts Committee
2014-2018
3.7.2 Enhance RoP as it relates to Auditor General and other independent oversight agencies
Parliamentary Leadership
Ad Hoc Committee on RoP
2014-2018
3.8 Monitor and evaluate the implementation of legislation
3.8.1 Assign Committees the responsibility to monitor and evaluate the implementation of the laws for which the Committee is responsible
Standing Committee
Ad Hoc Committee on the RoP
2014
3.8.2 Ensure that Committee work plans include the monitoring and evaluation of the laws for which the Committee is responsible
Standing Committee
All Parliamentary Committees
2014-2018
3.9 Increase oversight capacity through improved library and research services
3.9.1 Complete construction and properly equip library
Parliamentary Leadership
Secretary General
2014-2015
3.9.2 Provide ongoing and continuous training to library staff on the
Parliamentary Leadership
2014-2015
31
administration of a library
Committee on Ethics and House Affairs
Secretary General
3.9.3 Train library staff to undertake research for MPs and Committees
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
2014-2018
3.9.4 Create a data base of all legislation that has been passed
Parliamentary Leadership
Secretary General
2014-2018
3.9.5 Establish a Research Centre
Parliamentary Leadership
Secretary General
2014-2018
3.10 Increase capacity of staff to assist MPs with oversight
3.10.1 Provide staff with equipment that is necessary for them to perform their work
Parliamentary Leadership
Secretary General
2014-2018
3.10.2 Provide staff training on how to conduct an oversight mission
Parliamentary Leadership
Secretary General
2014-2018
3.10.3 Provide training to staff on reporting and data base skills
Parliamentary Leadership
Secretary General
2014
32
3.11 Enhance financial scrutiny
3.11.1 Improve oversight of budget preparation by amending RoP to establish detailed procedures for a critical review and adoption of the state budget
Parliamentary Leadership
Ad Hoc Committee on RoP
Economy and Public Accounts Committee
2014-2015
3.11.2 Enhance RoP to address the procedures regarding the Closing of Accounts
Parliamentary Leadership
Ad Hoc Committee on RoP
Economy and Public Accounts Committee
2014-2015
3.11.3 Enhance the HoR’s scrutiny of the government’s financial and budgetary policy
Parliamentary Leadership
Ad Hoc Committee on RoP
2014-2015
3.11.4 Amend the RoP to expand the terms of reference/mandate of the Economy and Public Accounts Committee
Parliamentary Leadership
Ad Hoc Committee on RoP
2014-2015
3.11.5 Provide training on budget preparation to Economic and Public Accounts Committee
Parliamentary Leadership
Ethics and House Affairs Committee
Economy and Public Accounts Committee
2014-2015
3.11.6 Provide training on system and the format and content of public accounts and
Parliamentary Leadership
2014-2015
33
how to analyze them to members of the Economic and Public Accounts Committee
Ethics and House Affairs Committee
Economy and Public Accounts Committee
3.11.7 Retain experts to assist committees on financial scrutiny
Parliamentary Leadership
Secretary General
2014-2015
3.11.8 Provide training to MPs on financial scrutiny
Parliamentary Leadership
Ethics and House Affairs Committee
2014-2015
3.12 Enhance the plenary sessions in Parliament to allow MPs to effectively exercise their oversight functions
3.12.1 Implement and equip the HoR with a modern voting system
Parliamentary Leadership
Secretary General
July 2014-October 2015
3.12.2 Increase Question and Answer Session
Parliamentary Leadership
Secretary General
July 2014-2-18
3.12.3 Review and amend the RoP to allow for greater oversight opportunities for individual MPs in the plenary
Parliamentary Leadership
Ad Hoc Committee on RoP
July 2014-October 2014
3.12.4 Allocate time in the plenary sessions to implement the existing and future oversight provisions
Parliamentary Leadership
Secretary General
July 2014-October 2014
34
IV. TO DEVELOP THE OUTREACH WORK OF PARLIAMENT AND TO STRENGTHEN THE REPRESENTATIVE ROLE OF MPs
4.1 Establish functional constituency offices in all regions of Puntland
4.1.1 Locate, construct, build and equip constituency offices in each region of Puntland
Parliamentary Leadership
Secretary General
2014-2015
4.1.2 Provide training to staff on the work of a constituency office
Parliamentary Leadership
Secretary General
2014-2018
4.1.3 Maintain security of staff and offices
Parliamentary Leadership
Standing Committee
Security and Peace Committee
Secretary General
2014-2018
4.1.4 Provide transportation for MPs to travel to the constituency offices
Parliamentary Leadership
Secretary General
2014-2018
4.2 Build the capacity of MPs to fulfill their representative function
4.2.1 Provide training for MPs on the work of a constituency office, including how to respond to community needs
Parliamentary Leadership
Ethics and House Affairs Committee
2014-2018
4.2.2 Provide training to MPs on their
Parliamentary Leadership
2014-2018
35
representative role
Ethics and House Affairs Committee
4.2.3 Facilitate visits to neighbouring Parliaments to learn about the representative function
Parliamentary Leadership
Standing Committee
Policy, Planning and International Relations Committee
Committee on Ethics and House Affairs
2014-2018
4.3 Review and amend the Rules of Procedure to enhance the MPs’ representative function
4.3.1 Provide workshop to review and amend the Rules of Procedure to enhance the representative role of MPs
Parliamentary Leadership
Ad Hoc Committee on HoR
July- December 2014
4.3.2 Amend RoP to enhance the rules to require Parliamentary Committees to conduct public consultations as a tool to reach out to stakeholders
Parliamentary Leadership
Ad Hoc Committee on HoR
July-December 2014
4.3.3 Train MPs on how to implement the RoP with respect to their representative function
Parliamentary Leadership
Secretary General
Ethics and House Affairs Committee
July-December 2014
4.4 Establish a Parliamentary
4.4.1 Enhance the Department of Public Relations and the Media Unit with the
Parliamentary Leadership
2014-2015
36
Communications and Outreach Plan
provision of additional staff and equipment
Secretary General
4.4.2 Provide training and capacity building for the Media and Communications Officer
Parliamentary Leadership
Committee on Ethics and House Affairs
Secretary General
2014-2015
4.4.3 Upgrade website
Parliamentary Leadership
Secretary General
2014-2015
4.4.4 Website to include profiles and a directory of MPs
Parliamentary Leadership
Secretary General
2014-2015
4.4.5 Establish email addresses for MPs
Parliamentary Leadership
Secretary General
2014-2015
4.4.6 Train and/or recruit parliamentary staff in the areas of website construction and maintenance, including updating, storing and retrieving data
Parliamentary Leadership
Secretary General
2014-2015
4.4.7 Upload information regarding parliamentary sessions, including agendas, documents, records of HoR
Parliamentary Leadership
Secretary General
2014-2018
4.4.8 Work with Executive and Committees to ensure timely uploading of
Parliamentary Leadership
2014-2018
37
draft Bills and Committee Reports
Secretary General
4.4.9 Design, publish and distribute a booklet with MP profiles
Parliamentary Leadership
Secretary General
2014-2015
4.4.10 Design and establish an information system which advises public about the role of the Parliament and what it does
Parliamentary Leadership
Secretary General
2014-2016
4.4.11 Establish a presence in social media
Parliamentary Leadership
Secretary General
2014-2016
4.5 Develop user-friendly publications on the HoR
4.5.1 Develop and disseminate user friendly leaflets on the HoR, its structures, its place within the governance system and the way it operates
Parliamentary Leadership
Secretary General
2014-2018
4.5.2 Develop a plan for the dissemination of the publications within and outside the HoR
Parliamentary Leadership
Secretary General
2014-2018
4.5.3 Develop and distribute a regular HoR newsletter and e-newsletter to inform stakeholders, i.e. public, CSOs, international community, of the work undertaken by the HoR, including the enactment of legislation
Parliamentary Leadership
Secretary General
2014-2018
38
4.5.4 Ensue that newsletters are also distributed to MPs and the staff of the HoR for further distribution to their respective constituencies
Parliamentary Leadership
Secretary General
2014-2018
4.5.5 Upload the e-newsletter onto the HoR website
Parliamentary Leadership
Secretary General
2014-2018
4.6 Enhance and strengthen relationships with the media
4.6.1 Provide briefing sessions for the media outlining the way HoR operates, the roles and functions of staff and the procedures of the HoR
Parliamentary Leadership
Secretary General
2014-2018
4.6.2 Develop and establish a press gallery system with accreditation for the media
Parliamentary Leadership
Secretary General
2014-2018
4.6.3 Establish and provide adequate facilities for the media to report proceedings from the HoR
Parliamentary Leadership
Secretary General
2014-2018
4.6.4 Develop a radio and television strategy, including the establishment of a HoR channel
Parliamentary Leadership
Secretary General
2014-2018
4.6.5 Broadcast plenary and committee proceedings
Parliamentary Leadership
Secretary General
2014-2018
39
4.6.6 Develop educational programmes that can be transmitted when the plenary and committee meetings are in recess
Parliamentary Leadership
Standing Committee
All Parliamentary Committees
Secretary General
2014-2018
4.7 Strengthen relationships with individuals, entities, private sector, CSOs outside of the HoR
4.7.1 Identify and establish databases for each stakeholder
Parliamentary Leadership
Standing Committee
Secretary General
2014
4.7.2 Committees to prepare work plans which include regular public consultations with stakeholders
Standing Committee
All Parliamentary Committees
2014-2018
4.7.3 Hold HoR and CSO roundtables to discuss key issues facilitated by expert
Parliamentary Leadership
Standing Committee
Secretary General
2014-2018
4.7.4 Develop plans/mechanisms that strengthen collaboration between HoR and NGOs
Parliamentary Leadership
Standing Committee
Secretary General
2014-2017
4.7.5 Train MPs on dealing with NGOs and CSOs
Parliamentary Leadership
2014-2016
40
Standing Committee
Committee on Ethics and House Affairs
4.7.6 Engage stakeholders in Parliamentary Committees in reviewing draft bills
All Parliamentary Committees
2014-2018
4.8 Promote linkages, collaboration and co-operation with other Parliaments
4.8.1 Identify and compile information on other regional parliaments, including the Pan-African Parliament, Arab Parliament, African Pacific and Caribbean Parliament and the EU Parliament and undertake regular field visits to other Parliaments
Parliamentary Leadership
Standing Committee
Secretary General
Policy, Planning and International Relations Committee
2014-2018
4.8.2 Develop and implement exchange visits and study tours between HoR and other Parliaments
Parliamentary Leadership
Standing Committee
Secretary General
Policy, Planning and International Relations Committee
2014-2018
4.8.3 Identify and compile information on international parliamentary associations, i.e. IPU, East Africa Parliamentary
Parliamentary Leadership
Standing Committee
2014-2018
41
Associations
Secretary General
Policy, Planning and International Relations Committee
4.8.4 Enhance involvement in the identified parliamentary associations
Parliamentary Leadership
Standing Committee
Secretary General
Policy, Planning and International Relations Committee
2014-2018
4.9 Build relationships with diaspora
4.9.1 Develop a communications and networking plan to engage with diaspora
Parliamentary Leadership
Secretary General
Policy, Planning and International Relations Committee
2014-2018
4.10 Strengthen relationships with international community
4.10.1 Respect and safeguard international treaties
Parliamentary Leadership
Policy, Planning and International Relations Committee
2014-2018
4.10.2 Develop a strategy to strengthen and enhance relationships with
Parliamentary Leadership
2014-2018
42
international NGOs, NDI, AWEPA, UNDP, AU, EU, IGAD and other regional organizations
Secretary General
Policy, Planning and International Relations Committee
4.10.3 Identify and compile information on other international organizations with whom to build relationships
Parliamentary Leadership
Secretary General
Policy, Planning and International Relations Committee
2014-2018
4.10.4 Develop an Outreach Plan for international organizations
Parliamentary Leadership
Secretary General
Policy, Planning and International Relations Committee
2014-2018
43
APPENDIX “A”
MEMERS OF THE AD HOC COMMITTEE ON STRATEGIC PLANNING
CHAIR
Hon. Said Hassan Shire – Speaker Puntland HoR
MEMBERS
Hon. Abdihamid Sh. Abdisalam – 1st Deputy Speaker, Puntland HoR
Hon. Hussein Yassin Diriye – 2nd Deputy Speaker, Puntland HoR
Hon. Said Mohamud Osman – Chair, Committee on Interior Local Government and Rural Development
Hon. Ahmed Jama Abdulle – Chair, Legal and Justice Committee
Hon. Omar Haji Abdi – Deputy Chair, Committee on Environmental Conservation and Natural Resources
Hon. Nuradin Abdirashid Ali – deputy Chair, Committee on Human Rights, Family Affairs and Women’s Development
Hon. Abdirizak Musse Mohamud – Member, ROP Ad-hoc Committee
Hon. Hassan Hange Mohamed – Chair, Social and Cultural Affairs Committee
Hon. Mohamed Farah Nuh – Chair, Economy and Public Accounts Committee
Hon. Mohamed Ali Guled – Member, Economy and Public Accounts Committee (ROP)
Hon. Osman Dalmar H. Yusuf – Chair, Policy, Planning and International Relations Committee
Hon. Said Abdi Samatar – Deputy Chair, Policy, Planning and International Relations Committee (ROP)
Hon. Mohamud Farah Warsame – Chair, Committee on Public Works, Trade and Infrastructure
Hon. Yusuf Mohamed Ahmed Gacshe – Chair, Committee on Ethics and House Affairs
Hon. Sadiq Abshir Garad – Chair, Security and Peace Committee
Mr. Ali Ahmed Salah – Secretary General
Ms Asha Warsame Abdi – Head of Section, Public Relations
Mr. Ahmed Mohamed Abdirahman – Head of Section, Media
Mr. Sharmarke Saleban Burale – Deputy Secretary General
Mr. Abdirizak Hassa Abdisalam – Director, ICT Department
Mr. Ahmed Hussein Mohamed – Director, Protocol
44
APPENDIX “B”
WOKRHOP PARTICIPANTS AT THE VALIDATION WORKSHOP OF THE DRAFT STRATEGIC PLAN FOR THE HoR OF THE PUNTLAND STATE GOVERNMENT – JULY 8, 2014 TO JULY 10, 2014
CHAIR
Hon. Said Hassan Shire – Speaker Puntland HoR
MEMBERS
Hon. Hussein Yassin Diriye – 2nd Deputy Speaker, Puntland HoR
Hon. Said Mohamud Osman – Chair, Committee on Interior Local Government and Rural Development
Hon. Ahmed Jama Abdulle – Chair, Legal and Justice Committee
Hon. Omar Haji Abdi – Deputy Chair, Committee on Environmental Conservation and Natural Resources
Hon. Nuradin Abdirashid Ali –Deputy Chair, Committee on Human Rights, Family Affairs and Women’s Development
Hon. Hassan Hange Mohamed – Chair, Social and Cultural Affairs Committee
Hon. Mohamed Farah Nuh – Chair, Economy and Public Accounts Committee
Hon. Mohamed Ali Guled – Member, Economy and Public Accounts Committee (ROP)
Hon. Osman Dalmar H. Yusuf – Chair, Policy, Planning and International Relations Committee
Hon. Said Abdi Samatar – Deputy Chair, Policy, Planning and International Relations Committee (ROP)
Hon. Mohamud Farah Warsame – Chair, Committee on Public Works, Trade and Infrastructure
Hon. Yusuf Mohamed Ahmed Gacshe – Chair, Committee on Ethics and House Affairs
Hon. Sadiq Abshir Garad – Chair, Security and Peace Committee
Hon. Abdikadir Abdisalam Mohamed – Chair, Committee on Environmental Conservation and Natural Resources
Hon. Rahma Abdihabib Jama – Member, Committee on Environmental Conservation and Natural Resources
Hon. Farah Aydid, Chair, Committee on Human Rights, Family Affairs and Women Development
Mr. Ali Ahmedsalah – Secretary General
Ms Asha Warsame Aabdi – Head of Section, Public Relations
45
Mr. Ahmed Mohamed Abdirahman – Head of Section, Media
Mr. Sharmarke Saleban Burale – Deputy Secretary General
Mr. Abdirizak Hassa Abdisalam – Director, ICT Department
Mr. Ahmed Hussein Mohamed – Director, Protocol
46
APPENDIX “C”
INTERNAL AND EXTERNAL ASSESSMENT (SWOT: Strengths, Weaknesses, Opportunities and Threats)
STRENGTHS
 Parliament has been in existence for over 15 years
 Many MPs have extensive experience in parliamentary practice
 There are many long term serving MPs
 Parliament is able to handle and perform its basic functions
 HoR provides a forum for good debate
 The HoR has enacted Rules of Procedure that are implemented and applied
 HoR has good leadership
 HoR is properly structured in terms of leadership, committees and support staff
 Parliament has 10 committees which basically perform the duties assigned to them despite constraints
 Parliament has the power to receive draft legislation and even initiate it
 Parliament provides advice to the Executive, the Leadership and gives a voice to the concerns of the people
 Good internal collaboration among MPs
 When the HoR is in recess, the Standing Committees takes on the functions of the HoR
 HoR has an administration and support staff to assist it with its duties
WEAKNESSES
 HoR requires operational support
 Weak co-ordination between MPs and constituencies: there are no constituency offices in the regions
 Limited community outreach due to lack of transportation and communication
 Lack of operational tools to reach constituencies
 Insufficient number of experts to assist committees
 Limited capacity and knowledge of MPs
 Inadequate infrastructure, including electricity
 Inadequate structure and design of HoR
 Lack of equipment for HoR and MPs
 Lack of technology and other necessary tools including Hansard, database, voice system microphones, internet, V-satellite
 Lack of/limited communication with the public
 Lack of timely, regular updating of website
 Lack of offices
 Lack of committee rooms
 Lack of modern equipment for reporting proceedings from the HoR
 Limited capacity of Parliamentary staff
 Lack of training of staff
 Insufficient financial resources for remuneration of MPs and staff, services, outreach, communication
 Lack of effective oversight of the Executive and government institutions – limited mechanisms for oversight and resources
 Limited capacity and knowledge of MPs
 50% of MPs are new MPs
 Very limited representation of women in the HoR
 Equally limited number of women in the parliamentary administration
 Lack of adequate security for MPs, HoR and constituency offices
47
OPPORTUNITIES
 Establish financial independence of the HoR through assignment of responsibility of parliamentary budget
 In partnership with the international community, design and build a new Parliament which addresses the current infrastructure and additional needs of the HOR in the recently demarcated are for public institutions as art of the Garowe city town plan
 Harmonize Constitution with the federal Constitution
 Promote free elections in the next four years
 Re-open negotiations with federal government
 Promote collaboration and co-operation
with other Parliaments
 Enhance and foster greater co-operation with President
 Enhance and foster great co-operation with the Council of Ministers
 Enhance relationships with individuals, entities, businesses, CSOs outside of HoR
 Enhance relationships with international community
 Build relationships with diaspora community
 Enhance general security of Puntland with the assistance of the international community
THREATS
 Lack of parliamentary budget autonomy
 Economic insecurity
 Security threats
 Al-Shabaab
 Terrorism
 Potential failure of federal system
 Delays in regular elections
 Inability to adapt to the multi-party system
 Competition for staff from private sector

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